How to fill out the material storage form
In the daily operation of an enterprise, the material storage form is an important voucher for recording material storage. Whether the specifications are filled in directly affects the accuracy and efficiency of inventory management. This article will introduce in detail the filling method of the material storage form, and combine it with recent hot topics to help readers better master relevant skills.
1. Basic structure of material storage order
The material inventory list usually contains the following core information:
| project | Fill in instructions |
|---|---|
| Document number | The system automatically generates or manually fills in a unique number |
| Date of entry | Fill in the actual date of entry into the warehouse |
| Supplier name | Fill in the full name of the supplier |
| Material name | Fill in the standard name of the supplies |
| Specifications and models | Fill in the specifications and parameters of the materials in detail |
| unit | Units of measurement (such as: 1, kg, m, etc.) |
| quantity | The exact number of actual storage |
| unit price | Excluding tax or tax included unit price |
| Amount | Calculation result of quantity × unit price |
| Acceptor | Signature of the person responsible for quality acceptance |
| Custodian | Signature of warehouse manager |
2. Notes on filling in
1.Accuracy principle: All data must be consistent with the physical object, especially the specifications, models and quantities to avoid subsequent accounts and actual situations due to incorrect filling.
2.Integrity requirements: Required fields cannot be omitted, and if there are special circumstances, please note and explain. For example, due to the global chip shortage recently, some companies may have batch differences in the materials they receive, and alternative models must be indicated in the notes column.
3.Timeliness Management: The warehouse entry form should be filled in and entered within 24 hours after the goods are accepted. According to the latest industry survey, the average processing time of enterprises using electronic warehouse receipts is 67% faster than paper documents.
3. Filling out optimization under the trend of electronicization
With the acceleration of digital transformation, electronic inventory entry has become a hot trend. The following is a comparison between traditional and electronic storage orders:
| Comparison items | Traditional paper sheet | Electronic storage order |
|---|---|---|
| Fill in speed | 5-10 minutes/single | 1-2 minutes/single |
| Error rate | About 8% | Less than 1% |
| Traceability | Rely on manual archiving | Automatically generate resume |
| Synergistic efficiency | Physical transmission is required | Real-time sharing |
It is worth noting that in the recent logistics paralysis incident of an e-commerce platform, warehouses using electronic warehouse systems can still maintain a 95% accuracy rate, which fully proves the advantages of digital management.
4. Frequently Asked Questions
1.Model confusion: It is recommended to establish a material coding system, such as the combination method of "category + specification + supplier code". After a new energy vehicle company adopted this plan, the misfilling rate decreased by 82%.
2.Data Relationship: The warehouse entry order should be related to the purchase order and quality inspection report. The latest ERP system has supported automatic matching of relevant information by scanning the QR code.
3.Exception handling: For situations where quantity is short or quality is not up to standard, a separate return order must be established. Data shows that standardized handling of abnormal storage can reduce disputes by 45%.
5. Recent hot topics
In combination with the recently hotly discussed topic of "green supply chain", it is also necessary to pay attention to the inventory entry process:
- Priority acceptance of materials with environmentally friendly certification
- Add carbon footprint record field to the entry list
- Electronic documents can reduce paper consumption, and a certain enterprise saves 1.2 tons of paper every year
Summary: Standardizing the filling of material storage forms is the basic work of supply chain management. With the development of technology, electronicization and intelligence have become an inevitable trend. Enterprises should choose the most suitable storage management method based on their own situation, and pay attention to the latest industry trends and continuously optimize the operating process.
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